Meeting and Conference Room Solutions

 
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Immersive Meeting Room Solutions for Everyone, Everywhere

Immersive Meeting Room Solutions

for Everyone, Everywhere
 

In our hybrid working world, high-quality Microsoft rooms and devices provide an immersive experience for everyone, every time, wherever they work.

One of the biggest challenges can be keeping employees connected and feeling involved. Meeting rooms combine the collaboration powers of Teams with quality audiovisual experiences creating an environment that brings everyone together as one.

Conferencing rooms equipped with certified Teams hardware driven collaboration at their very core.

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Recommended room solutions

to equip every employee and every space

 

Meeting Rooms Coparison Draft 01

 

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These are example scenarios, and may vary depending on premise and physical space specifications. Wavenet supports alternative and bespoke setups to suit individual spaces. 

View Wavenet's recommendations

 

Equip Every Employee and Every Space

Example and recommended meeting room solutions

 

home office meeting room
 

What is this space used for?

A private space for work and meetings, providing a rich experience for participants during online meetings and calls.

 

Wavenet recommends

Poly Voyager Focus UC-M

 

Considerations

Limited installation requirements makes this easy to install

There is a broad range of personal devices, equipment and accessories that can be utilised in this space.

private space

 

What is this space used for?

A private space for private meetings or calls, separate to noisy or open office spaces. 

 

Wavenet recommends

Yealink MP56 deskphone

 

Considerations

The deskphone can be used without signing in, making it ideal for internal colleagues and external visitors. 

small meeting room

 

 

What is this space used for?

A semi-private, informal space for personal work or small group collaboration.

 

Wavenet recommends

Yealink Meeting Bar A20 with CTP18 Touch Panel

 

Considerations

Limited installation requirements makes this a quick and easy set up.

medium meeting room

 

What is this space used for?

Separate from personal work areas, a mid-sized space for group work, presentations, collaborative sessions and online meetings with external participants.

 

Wavenet recommends

Yealink MVC640 Room system, plus optional WPP20 Share

 

Considerations

Multiple installation options are available to suit the space, including wall mounted options, hidden hardware and tidy cables. 

large meeting room

 

What is this space used for?

A large room for group work, informational meetings including external participants, collaboration or a combination. 

 

Wavenet recommends

Yealink MVC840 Room System, plus optional Evoko Naso Room Management

 

Considerations

Consider multiple uses for the space, including presentation-focused meetings, collaborative sessions with remote colleagues or connecting with offices in other locations. 

 

open space

 

What is this space used for?

A much larger open space such as a warehouse where colleagues need to connect with offices or people in other locations.

 

Wavenet recommends

Yealink MP58 with Wireless Bluetooth Handset

 

Considerations

Consider the activities in the space, devices with ANC (Active Noise Cancellation) will help colleagues better communicate uninterrupted. 

 

reception

 

What is this space used for?

A reception area to a larger office with multiple or single users. The space may be busy at times and the first point of contact for external visitors and callers. 

 

Wavenet recommends

Yealink MP58 with EXP50 Expansion Module

 

Considerations

The recommended devices provide advanced functionalities that enable reception staff to operate efficiently and cohesively. ANC (Active Noise Cancellation) will help keep audio crisp and clear.

 

For a more detailed look at the home office space, recommendations

and device features, download our guide.

 

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Customer Meeting Rooms

Installed by Wavenet

 

MVC500

Mid-sized meeting room

Seats: 8

Installation time: 1 business day

Hardware: 40-inch screen, plus Yealink MVC500 II Conferencing bundle:

  • MCore Mini PC
  • MTouch II Touch Panel
  • UVC50 USB PTZ Camera
  • CPW90 Wireless Microphones
  • Yealink Soundbar
 

Customer Meeting Rooms

Installed by Wavenet

 

SMRS 2

Mid-sized meeting room

Seats: 8

Installation time: 1 business day

Hardware: 40-inch screen, plus Yealink MVC500 II Conferencing bundle:

  • MCore Mini PC
  • MTouch II Touch Panel
  • UVC50 USB PTZ Camera
  • CPW90 Wireless Microphones
  • Yealink Soundbar
 

Customer Meeting Rooms

Installed by Wavenet

 

Higdorn 4Mid-sized meeting room

Seats: 8

Installation time: 1 business day

Hardware: 40-inch screen, Yealink WPP20 Share, plus Yealink MVC500 II Conferencing bundle:

  • MCore Mini PC
  • MTouch II Touch Panel
  • UVC50 USB PTZ Camera
  • CPW90 Wireless Microphones
  • Yealink Soundbar

 

 

Customer Meeting Rooms

Installed by Wavenet

 

SMRS 01Small-sized meeting room

Seats: 4

Installation time: 1 business day

Hardware: 30 inch screen, plus Yealink:

  • VC210 Teams Edition collaboration bar
  • CP900 USB/Bluetooth speakerphone

Why should you invest in your meeting rooms?

 

In the hybrid world of work, organisations need to embrace flexibility and make all meetings seamless, empowering people to collaborate from anywhere.

Bridge the gaps between in person and remote attendees, ensuring everyone can be seen, heard, and fully engaged. Whether they are meeting in private, small, medium, large or open spaces.

 

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Collaborate

 

Enhance meeting collaboration and co-creation.

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Connect

 

Reduce friction for in-room participants.

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Control

 

Foster interactive and inclusive meetings for all.

 

Peace of mind

with Wavenet

 

Outstanding support from device experts

 

Monday - Friday

8am - 6pm

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Minimum 12 Months Warranty

 

Manufacturer

dependant

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5 day turnaround from order to installation

 

Subject to

availability

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Certified devices and hardware from leading manufacturers

 

For the best meeting room experience we work with industry leading manufacturers, ensuring you can trust that your investment will make your spaces work for you.

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yealink

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Microsoft HoloLens logo

 

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EPOS

 

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Surface Hub

Next-gen collaboration

 

The next generation of Teams on Surface Hub has been redesigned with collaboration at its very heart, bringing your favourite features from the desktop and Microsoft Teams directly into the meeting space.

With a brand new meeting stage, robust meeting controls and a feature-rich experience including Together mode scenes, live reactions, chat bubbles, Whiteboard and PowerPoint Live, Teams Rooms on Surface Hub enriches your hybrid workplace collaboration and Teams experience.



 

 

MTR on Surface Hub

 

Frequently Asked Questions

 

What furniture will be required for the space?

Providing the right furniture and ensuring optimum placement is key to providing the perfect meeting room. We have outlined examples scenarios and things to consider below. 

 

Midsize Room

Meetings that are generally more formal or structured in nature, where premium audio, video and content sharing is a priority.

Tables should be fixed and centered between front of room displays. In smaller rooms the tables may be attached to the wall, but in larger spaces they must be separated to accommodate camera considerations.

 

Large Huddle Area

Meetings that are generally less formal or un-structured in nature, where collaboration, co-creation and brainstorming is a priority.

Tables and collaborative equipment can have flexible positions and should accommodate groups of people working at either the tables or the equipment.

 

Large Multipurpose Room

Meetings where premium audio, video, presenting and active collaboration is a priority.

A combination of use cases from other meeting scenarios can be combined to form multi-function rooms. Video meetings and collaborative creation can be achieved simultaneously and equally well.

 

Download our guide to learn more about immersive meeting solutions and our recommended set ups for different sized spaces. 

Download Meeting Rooms eBook

 

What is the right microphone for my space?

Microphone coverage that captures crisp, clear audio from every corner of the room. 

Table-top and ceiling microphones provide maximum coverage for vocal fidelity, especially if conversations happening locally need to be shared remotely. However, they require a more involved installation and table-top microphones may be more obtrusive to users sitting at the table. 

Wall mounted solutions provide the voice at the front of the room where remote participants are viewed. Installations are generally less involved, but local conversations that are off-axis or at a distance may not be picked up as clearly as though directed at the front of the room screens. 

 

Download our guide to learn more about immersive meeting solutions and Wavenet's recommendations for microphones in various meeting spaces. 

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What is the right speaker for my space?

Speaker coverage needs to project voice and presentation sound to all the participants in a space. 

Table-top and ceiling speakers provide maximum coverage. Appropriate sound coverage is important in larger spaces where many participants are located further away from the front of the room. The volume remains constant for all inroom participants. 

Wall mounted solutions provide the voice at the front of the room where remote participants are viewed. This location of the speakers make it sound like the audio is coming from the remote participants. The volume will decrease the further away the inroom participants are from the speaker. 

 

Download our guide to learn more about immersive meeting solutions and Wavenet's recommendations for speakers in various meeting spaces. 

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What is the right camera for my space?

An auto-tracking camera with a wide field view so everyone in the room can be seen clearly, speakers can be followed and placed in frame. 

Smaller spaces generally have fewer people in the room with seating closer to the camera. This scenario requires a wide field of view to capture those close to the camera in a single wide shot. 

Rooms that are greater than 4m should be equipped with a camera that has optical zoom and a narrower field of view. This optimises the ability for that camera to pick up in-room participants at a distance. Many of these cameras will provide functions such as speaker 

tracking or intelligent framing options for a richer remote experience. 

 

Download our guide to learn more about immersive meeting solutions and Wavenet's recommendations for cameras in various meeting spaces. 

Download Meeting Rooms eBook

What about workers who are on the move or based in physical working spaces?

Wavenet supports and equips workers to collaborate and communicate flexibly from anywhere with TeamsLink. Bridge the gap between all colleagues with headsets and accessories for hybrid, remote and on-site colleagues and ensure they can be seen, heard and fully engaged with those in office meeting rooms. 

  • Automotive 
  • Construction 
  • Defence 
  • Financial Services 
  • Field Services 
  • Education 
  • Energy and Utilities 
  • Engineering 
  • Healthcare 
  • Human Resources 
  • IT 
  • Manufacturing 
  • Marketing 
  • Professional Services 
  • Real Estate 
  • Retail 
  • Sales 
  • Oil and Gas 

 

Speak to your Account Manager for personalise device recommendations based on your industry and the needs of your workers. 

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How long does installation take?

Your room installation time will vary based on your individual requirements and device availability. However, once devices and tech is delivered a room installation can take as little as 24 hours.

 

Want to know more?

 

 

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