Immersive Meeting Room Solutions
In our hybrid working world, high-quality Microsoft rooms and devices provide an immersive experience for everyone, every time, wherever they work.
One of the biggest challenges can be keeping employees connected and feeling involved. Meeting rooms combine the collaboration powers of Teams with quality audiovisual experiences creating an environment that brings everyone together as one.
Conferencing rooms equipped with certified Teams hardware driven collaboration at their very core.
Recommended room solutions
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These are example scenarios, and may vary depending on premise and physical space specifications. Wavenet supports alternative and bespoke setups to suit individual spaces.
What is this space used for?
A private space for work and meetings, providing a rich experience for participants during online meetings and calls.
Wavenet recommends
Poly Voyager Focus UC-M
Considerations
Limited installation requirements makes this easy to install
There is a broad range of personal devices, equipment and accessories that can be utilised in this space.
What is this space used for?
A private space for private meetings or calls, separate to noisy or open office spaces.
Wavenet recommends
Yealink MP56 deskphone
Considerations
The deskphone can be used without signing in, making it ideal for internal colleagues and external visitors.
What is this space used for?
A semi-private, informal space for personal work or small group collaboration.
Wavenet recommends
Yealink Meeting Bar A20 with CTP18 Touch Panel
Considerations
Limited installation requirements makes this a quick and easy set up.
What is this space used for?
Separate from personal work areas, a mid-sized space for group work, presentations, collaborative sessions and online meetings with external participants.
Wavenet recommends
Yealink MVC640 Room system, plus optional WPP20 Share
Considerations
Multiple installation options are available to suit the space, including wall mounted options, hidden hardware and tidy cables.
What is this space used for?
A large room for group work, informational meetings including external participants, collaboration or a combination.
Wavenet recommends
Yealink MVC840 Room System, plus optional Evoko Naso Room Management
Considerations
Consider multiple uses for the space, including presentation-focused meetings, collaborative sessions with remote colleagues or connecting with offices in other locations.
What is this space used for?
A much larger open space such as a warehouse where colleagues need to connect with offices or people in other locations.
Wavenet recommends
Yealink MP58 with Wireless Bluetooth Handset
Considerations
Consider the activities in the space, devices with ANC (Active Noise Cancellation) will help colleagues better communicate uninterrupted.
What is this space used for?
A reception area to a larger office with multiple or single users. The space may be busy at times and the first point of contact for external visitors and callers.
Wavenet recommends
Yealink MP58 with EXP50 Expansion Module
Considerations
The recommended devices provide advanced functionalities that enable reception staff to operate efficiently and cohesively. ANC (Active Noise Cancellation) will help keep audio crisp and clear.
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For a more detailed look at the home office space, recommendations and device features, download our guide.
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Customer Meeting Rooms
Installed by Wavenet
Mid-sized meeting room
Seats: 8
Installation time: 1 business day
Hardware: 40-inch screen, plus Yealink MVC500 II Conferencing bundle:
- MCore Mini PC
- MTouch II Touch Panel
- UVC50 USB PTZ Camera
- CPW90 Wireless Microphones
- Yealink Soundbar
Customer Meeting Rooms
Installed by Wavenet
Mid-sized meeting room
Seats: 8
Installation time: 1 business day
Hardware: 40-inch screen, plus Yealink MVC500 II Conferencing bundle:
- MCore Mini PC
- MTouch II Touch Panel
- UVC50 USB PTZ Camera
- CPW90 Wireless Microphones
- Yealink Soundbar
Customer Meeting Rooms
Installed by Wavenet
Mid-sized meeting room
Seats: 8
Installation time: 1 business day
Hardware: 40-inch screen, Yealink WPP20 Share, plus Yealink MVC500 II Conferencing bundle:
- MCore Mini PC
- MTouch II Touch Panel
- UVC50 USB PTZ Camera
- CPW90 Wireless Microphones
- Yealink Soundbar
Customer Meeting Rooms
Installed by Wavenet
Small-sized meeting room
Seats: 4
Installation time: 1 business day
Hardware: 30 inch screen, plus Yealink:
- VC210 Teams Edition collaboration bar
- CP900 USB/Bluetooth speakerphone
Collaborate
Enhance meeting collaboration and co-creation.
Connect
Reduce friction for in-room participants.
Control
Foster interactive and inclusive meetings for all.
Surface Hub
The next generation of Teams on Surface Hub has been redesigned with collaboration at its very heart, bringing your favourite features from the desktop and Microsoft Teams directly into the meeting space.
With a brand new meeting stage, robust meeting controls and a feature-rich experience including Together mode scenes, live reactions, chat bubbles, Whiteboard and PowerPoint Live, Teams Rooms on Surface Hub enriches your hybrid workplace collaboration and Teams experience.
Frequently Asked Questions
What furniture will be required for the space?
Providing the right furniture and ensuring optimum placement is key to providing the perfect meeting room. We have outlined examples scenarios and things to consider below.
Midsize Room
Meetings that are generally more formal or structured in nature, where premium audio, video and content sharing is a priority.
Tables should be fixed and centered between front of room displays. In smaller rooms the tables may be attached to the wall, but in larger spaces they must be separated to accommodate camera considerations.
Large Huddle Area
Meetings that are generally less formal or un-structured in nature, where collaboration, co-creation and brainstorming is a priority.
Tables and collaborative equipment can have flexible positions and should accommodate groups of people working at either the tables or the equipment.
Large Multipurpose Room
Meetings where premium audio, video, presenting and active collaboration is a priority.
A combination of use cases from other meeting scenarios can be combined to form multi-function rooms. Video meetings and collaborative creation can be achieved simultaneously and equally well.
Download our guide to learn more about immersive meeting solutions and our recommended set ups for different sized spaces.
What is the right microphone for my space?
Microphone coverage that captures crisp, clear audio from every corner of the room.
Table-top and ceiling microphones provide maximum coverage for vocal fidelity, especially if conversations happening locally need to be shared remotely. However, they require a more involved installation and table-top microphones may be more obtrusive to users sitting at the table.
Wall mounted solutions provide the voice at the front of the room where remote participants are viewed. Installations are generally less involved, but local conversations that are off-axis or at a distance may not be picked up as clearly as though directed at the front of the room screens.
Download our guide to learn more about immersive meeting solutions and Wavenet's recommendations for microphones in various meeting spaces.
What is the right speaker for my space?
Speaker coverage needs to project voice and presentation sound to all the participants in a space.
Table-top and ceiling speakers provide maximum coverage. Appropriate sound coverage is important in larger spaces where many participants are located further away from the front of the room. The volume remains constant for all inroom participants.
Wall mounted solutions provide the voice at the front of the room where remote participants are viewed. This location of the speakers make it sound like the audio is coming from the remote participants. The volume will decrease the further away the inroom participants are from the speaker.
Download our guide to learn more about immersive meeting solutions and Wavenet's recommendations for speakers in various meeting spaces.
What is the right camera for my space?
An auto-tracking camera with a wide field view so everyone in the room can be seen clearly, speakers can be followed and placed in frame.
Smaller spaces generally have fewer people in the room with seating closer to the camera. This scenario requires a wide field of view to capture those close to the camera in a single wide shot.
Rooms that are greater than 4m should be equipped with a camera that has optical zoom and a narrower field of view. This optimises the ability for that camera to pick up in-room participants at a distance. Many of these cameras will provide functions such as speaker
tracking or intelligent framing options for a richer remote experience.
Download our guide to learn more about immersive meeting solutions and Wavenet's recommendations for cameras in various meeting spaces.
What about workers who are on the move or based in physical working spaces?
Wavenet supports and equips workers to collaborate and communicate flexibly from anywhere with TeamsLink. Bridge the gap between all colleagues with headsets and accessories for hybrid, remote and on-site colleagues and ensure they can be seen, heard and fully engaged with those in office meeting rooms.
- Automotive
- Construction
- Defence
- Financial Services
- Field Services
- Education
- Energy and Utilities
- Engineering
- Healthcare
- Human Resources
- IT
- Manufacturing
- Marketing
- Professional Services
- Real Estate
- Retail
- Sales
- Oil and Gas
Speak to your Account Manager for personalise device recommendations based on your industry and the needs of your workers.
How long does installation take?
Your room installation time will vary based on your individual requirements and device availability. However, once devices and tech is delivered a room installation can take as little as 24 hours.
Want to know more?
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