Making the most of meetings


Microsoft Teams meetings are the perfect way to keep in touch. Whether it's a one on one catchup or the whole business.


Join a Meeting


You can join a meeting directly from your calendar, by signing in as a guest on the website, directly from your app, via a link and many more ways. Read on to find out the ways you can join.


Join a Teams meeting from the app


  1. From you Calendar, select Join on an in-progress meeting.

  2. Choose the audio and video settings you want.

  3. Select Join now.


Join by link


All you need to join a Teams meeting is a link.


A hyperlink with text reading "Join Microsoft Teams Meeting"


Don't have the Teams app? You can still join a Teams meeting.


  1. In your email invite, select Join Microsoft Teams Meeting.

    You can also use a dial-in number and conference ID from the email to call in.

  2. You have two choices:

    • Download the Windows app: Download the Teams app.

    • Join on the web instead: Join a Teams meeting on the web.

  3. Type in your name.

  4. Choose the audio and video settings you want.

  5. Select Join now.

  6. Depending on meeting settings, you'll get in right away, or go to a lobby where someone in the meeting can admit you.


Join from calendar


Select Calendar Meetings button on the left side of the app to see your meetings. Find the meeting you want, and then select Join.


Meeting with join button


Or, if someone starts the meeting, you'll get a notification you can use to join.


Join in a channel


If a meeting takes place in a channel, you’ll see an invitation to join, relevant content, and who’s in the meeting right in the channel. Just select Join.


A meeting in a channel with a Join button


Join from chat


If the meeting has already begun, it appears in your recent chat list. Select the meeting in your chat list and then select Join at the top of the chat.


A meeting chat with a Join button in the header



Dial in


If you're unable to use the Teams app or Teams on the web, you can join some meetings by calling a phone number. 

If there's a phone number and conference ID in the meeting invite, just dial the number to join.


  A meeting invitation with dial-in numbers and a conference ID as well as a link for local numbers


The number in your invitation may not be local to you. Select Local numbers to find one that is.  



Add a room while you join


When you’re choosing your audio and video settings, you have the option to add a room so you can use a meeting room’s audio and video devices. Your personal device may even detect a nearby room using Bluetooth. If it does, you’ll see the meeting room’s name and the option to Join and add this room. If the nearby room has already joined the meeting, you can Join with audio off to avoid disrupting the meeting.


On the join screen, Other join options has a pop-up that Team Room Redmond is nearby with the option to Join and add this room


If your device doesn’t detect the room nearby, select Add a room under Other join options and search for the room you’re using.


On the join screen under Other join options, there's an option to Add a room





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Our solutions have been evolved over the last two decades to allow us to innovate and provide our customers with the future-proof technology they need to stay ahead of their competition. Broken into four simple groups, our solutions cover all aspects of business communications and technology.
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